Documents Required for NGO Darpan Registration

31 March 2025

NGOs, or Non-Governmental Organizations, are the lifeline for social welfare and causes. They emerge in a crucial role in uplifting society and underprivileged people through various social, economic, and developmental activities. The registered non-government organizations must be transparent and accountable towards developmental activities. The Government of India ensures it through the NGO Darpan portal, which is regulated by NITI Aayog. This portal enables these organizations and independent or voluntary organizations to conveniently register and obtain a unique ID. With this ID, the registered entities can easily claim government grants and benefits.

This blog is for those who are running such organizations or willing to register their own one. Here, you can come across all the necessary documents that are necessary for its registration. So, let’s get started to share this comprehensive guide with you.

Checklist of Documents for NGO Darpan Registration

This process requires multiple documents to authenticate the party registering it.

1. PAN Card of the NGO

The non-profit organization must have a valid PAN, which is a Permanent Account Number issued by the Income Tax Department of India. The name mentioned on the PAN card should be an exact match with the name of the NGO stated on its registration certificate.

2. Registration Certificate

Having its registration certificate is a must. Its scanned copy can be helpful to complete its registration process. It proves the legal status as requisite under one of the following acts:

Societies Registration Act, 1860
Indian Trusts Act, 1882
Companies Act, 2013 (Section 8 Company)
Any other relevant state or central legislation

3. Details of Chief Functionary and Office Bearers

The NGO Darpan portal clearly states the details to enclose, which are particulars of at least three office bearers or trustees. These can be Chief Functionary (President, Secretary, or Director). Precisely, these details should be shared:

Name
Designation
Date of Birth
Aadhaar Number (Mandatory)
PAN Number
Email ID and Mobile Number

4. Aadhaar Card of Office Bearers

The Aadhaar details of at least three key functionaries of the registered non-profit organization are required. As aforesaid, these details can be of the president, secretary, and treasurer. Providing these details can help in quickly passing through its verification process.

5. Address Proof of the NGO

You need to provide a valid address proof of the organization’s registered office. It can be any of the shared proofs for validation:

Electricity Bill
Telephone Bill
Rent Agreement (if applicable)
Registered Office Lease Agreement
Any other official document with the NGO’s registered address

6. Bank Account Details

Despite being a non-profit organization, it should have a registered bank account in its name. It simplifies and legalizes the receival of grants or funds from the government schemes. And this account detail should cover these details:

Name of the Bank
Branch Name
Account Number
IFSC Code
A cancelled cheque or bank statement

7. Annual Reports and Financial Statements

Like companies, these NGOs must prove their credibility. The government requires them to analyze the previous activities and financial position of these organizations. It can be done by uploading these details, which must be the latest one:

Annual Report
Audited Financial Statements (Income & Expenditure, Balance Sheet, etc.)

8. Declaration and Authorization Letter

This is a declaration letter attested by the chief functionary. He or she confirms the credible or verified information and documents provided. Additionally, an authorization letter granting permission for NGO registration on the portal may also be needed.

Process of NGO Darpan Registration

Once you have a compilation of all documents required, follow these steps in order to complete its registration requirement:

Visit the official NGO Darpan website (https://ngodarpan.gov.in/).
Select and complete its “Sign Up” process by filling in basic details like NGO name, PAN number, and chief functionary details.
Enter the OTP in order to verify the details sent to the registered mobile number.
Upload the required documents and submit the application along with.
After successful verification, a unique ID will be issued, which can be used for government-related processes.

Conclusion

NGO Darpan registration is an essential step for non-profit organizations to establish credibility, apply for government schemes, and receive funding. Ensuring that all the necessary documents are correctly prepared and submitted will facilitate a smooth registration process. By obtaining the NGO Darpan Unique ID, these organizations can enhance their transparency and compliance with government regulations, ultimately strengthening their impact in the social sector.`